You should, however, keep in mind that a well-established email management habit is often all it takes to achieve Inbox Zero. There are so many other things we worry about every day that finding ten or twenty minutes of spare time for email management often seems impossible, or at least highly undesirable. Let’s be honest: email management is far from fun. Establish a Strict Email Management Schedule By applying this rule to email management, it’s possible to significantly reduce the time it takes to maintain an organized inbox while achieving virtually the same results. The 80/20 rule states that 20 percent of inputs are responsible for 80 percent of the outputs in any situation. Most email management tips are just different ways of accomplishing one goal: separate unimportant emails from important ones. In the next section, we describe several important email management tips to help you reclaim the control over your inbox.Įffectively manage your Inbox with the Clean Email app. Learning a few basic email management tips is often enough to achieve Inbox Zero, which is to say not having any unread emails left. Without a well-thought-out strategy for managing email, people often find themselves unable to handle incoming emails in a timely manner and end up with overflowing inboxes and important messages being buried somewhere deep underneath massive piles of junk.įortunately, email management is not rocket science. Legitimate newsletters, emails from friends, family, and colleagues, notifications from online services and app-all of these fight for our limited time and attention. But spam messages are just one part of the email conundrum. Yes, every second email sent to you belongs to trash. What may come as a shock to you is that approximately 60 percent of total email traffic is represented by spam messages. It's hard to imagine email without Gmail's innovations.According to statistics, the number of sent and received emails per day worldwide is around 330 billion. When it launched in 2004, its generous gigabytes of free storage, email tagging, and lightening-fast web app felt revolutionary. It's still fast, still built around email tagging, and still has enough free storage that you can archive all your emails without worrying about running out of space.Īnd over time, email addresses and G Suite-powered business emails became the new standard.Īnd for a free default app, it's pretty great. Airmail vs postbox vs sparrow vs mailmate archive# Gmail includes handy features like recognizing dates in ticket emails and appointment invites, adding them to your calendar so you won't forget. No, for me Spark is the fastest app to notify me of new mail. It can smartly sort your inbox to prioritize personal emails, and move newsletters and promotions away for later. Even if you use a 3rd party email app, many of the most popular (including Superhuman and Spark, and the now-defunct Sparrow) are built around Gmail's service. You do need to take time to learn, though, to get the most out of Gmail. It includes a wide variety of settings and optional features that can make Gmail more productive, but you need to enable them first. Gmail has keyboard shortcuts for almost action, but you'd need to take time to memorize them. Airmail is excellent for managing multiple email accounts with a simple yet effective interface. And when many of us use Gmail in 3rd party apps, it's easy to miss out on the good things in Gmail's web app even while relying on its web service. The interface can be customized to your liking. You can create todo lists and schedule emails for later action. What do you dislike about Airmail There could be better calendar integration. It's a web app and doesn't work offline except in Chrome. You can't view multiple email accounts together, without importing everything into one account. And while it's still fast, it's not as fast as many native email apps, especially if your internet's slow. But Gmail recently added better multi-account features to its mobile apps, and if your internet is fast its search still feels faster and more accurate than most others. Gmail is the email app that's best for most people. Airmail vs postbox vs sparrow vs mailmate archive#.
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